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    The Uniform Grant Guidance added a new procurement method called “Micro-Purchase”, and increased the Small Purchase Procedures threshold from $100,000 to $150,000.  However, districts must comply with the more restrictive of federal / state requirements and district policy.

    The following table outlines procurement requirements when using federal funds.  Effective October 1, 2015, the micro-purchase threshold was increased from $3,000 to $3,500.

    Procurement Method Goods
    (includes textbooks)
    Micro-Purchase - No required quotes. However, must consider price as reasonable, and, to the extent practical, distribute equitably among suppliers.

    $3,500 or less


    Must use more restrictive $3,500 federal threshold instead of $40,000 state threshold
    $3,500 or less
    Small Purchase Procedures (Informal) – Obtain/document quotes from a reasonable number of qualified sources (at least three per RCW 28A.335.190).

    $3,500 - $75,000


    Must use more restrictive $75,000 state threshold instead of $150,000 federal threshold 

    $3,500 - $150,000

    Sealed Bids / Competitive Bids (Formal)

    $75,000 or more


    Must use more restrictive $75,000 state threshold instead of $150,000 federal threshold

     $150,000 or more

    Non-competitive proposals are appropriate only when:

    • Available only from a single source (sole source)

    • Public emergency

    • Expressly authorized by awarding or pass-through agency in response to written request from district

    • After soliciting a number of sources, competition is deemed inadequate